QuickBook Online vs. QuickBooks Desktop: What's The Difference?

QuickBook Online vs. QuickBooks Desktop: What's The Difference?

Don’t forget to subscribe to my channel!

Check out my video on what I would do differently if I were starting a bookkeeping business today: https://bit.ly/2ZGyWsj

AJ Stockwell is a licensed CPA and the owner of Learn Bookkeeping Today LLC and Climb CFO LLC. He is a small business accounting and finance expert with a passion for sharing high-quality informative content for:
-Bookkeepers and aspiring bookkeepers or college students who are considering a career in accounting or starting their own bookkeeping business.
-Business owners who want to better understand their numbers or improve their accounting processes and controls.
-CPAs who are looking to bring even more value to their clients and streamline/update their processes.

What sets me apart is the fact that I have been in the shoes of all 3 of these groups. This channel is going to explore a wide variety of topics related to these areas.

Thank you for watching this video. Please subscribe and let me know in a comment below what you would like to see on this channel!

Go check out my blog and course offering here: https://bit.ly/2ZKLMGf


  1. eTown Videos on January 25, 2021 at 8:06 pm

    How does self employment fit in the versions which should in in I
    choose, thanks.

  2. Jitu bora on January 25, 2021 at 8:06 pm

    For Inventory Management and Accounting software please contact 7002957139 and also visit http://www.peasx.com
    You can do e-mail us on

  3. Mary Pfeffer on January 25, 2021 at 8:13 pm

    Hi! I just signed up for your course videos; can’t wait!

  4. jan3195 on January 25, 2021 at 8:16 pm

    Great video. Does Quickbooks Online have job costing and progress billings functionality (for contractors) yet?

  5. Christian De Juan Music on January 25, 2021 at 8:16 pm

    Great well presented video, very clear, thanks! My question would be, lets say for a selfemployed professional bookkeeper/accountant who maybe does the books for lets say 5 companies… with Quickbooks online does this mean paying the monthly fee 5 times!? (one licence for each company you do the books for) Many thanks

  6. Julia McKernan on January 25, 2021 at 8:17 pm

    Great input and laid out well. Easy to understand. You cleared up a lot of my questions.

  7. Beth Pulsifer-Anderson on January 25, 2021 at 8:17 pm

    Is there a private message function? I have a comment that you might find embarrassing. (Something wrong with your photo.)

  8. R Mose on January 25, 2021 at 8:18 pm

    I have QuickBooks Online but I’m a small business with only one employee I would like to just purchase it outright what’s the best one that also has payroll

  9. Corey Cheng on January 25, 2021 at 8:18 pm

    thank you 😀

  10. Stacey Wilks on January 25, 2021 at 8:19 pm

    Hello, If my client wants me to do payroll only, for QBO you have to pay for the main subscription and the Payroll subscription and the $/employee meaning the Payroll is an "add-on". They have to pay for something that they don’t want if I use QBO. Would you recommend me doing Desktop for Payroll-only clients and if clients want all the bookkeeping, do QBO?

  11. quietlike on January 25, 2021 at 8:22 pm

    Is there ANY bookkeeping/accounting software that ISN’T a subscription model? I want to be able to import bank and credit card statements at the very least. I found 3rd party software that allows this for QB desktop pro, but after a bit of digging, people say that QB desktop cuts off bank feed importing after the hidden subscription is over. Is this true? That’s the main feature I want to keep.
    So is there ANY software at all that is a one time fee that includes this feature? I don’t want to be entering data all day, and I don’t want to be stuck into a subscription. Is this even possible today?
    HELP! I’m trying to start out in bookkeeping, and I DESPISE subscription based models. Thanks

  12. J. T. on January 25, 2021 at 8:22 pm

    What could possibly go wrong with cloud based accounting?

  13. Warren Thomas on January 25, 2021 at 8:23 pm

    QB has also really increased the price of QBD to the point that most companies can not afford to use it. It is link they are pricing them selves out of the marker, so users have to go to QBO.

  14. Michael J Rodriguez on January 25, 2021 at 8:26 pm

    Very informative and straight to the point. Exactly what I was looking for. Thank you!

  15. nneoma okafor on January 25, 2021 at 8:27 pm

    Thank you. This was very helpful

  16. badcamaroz28 on January 25, 2021 at 8:27 pm

    Hello AJ. I own a laundromat. Very little invoicing. Just track expenses and do payroll for three employees. I pay a bookkeeper $2500 a year to do this for me. What online version would be best for me?

  17. Ali Naqvi on January 25, 2021 at 8:28 pm

    Hi there! , Can you tell it to me how to become Certified Quickbooks Pro user?

  18. chiranjivi basnet on January 25, 2021 at 8:34 pm

    for freelance work which one should we learn?

  19. Noor the light on January 25, 2021 at 8:36 pm

    What don’t you show us rather then just taking !

  20. Natasha Romanoff on January 25, 2021 at 8:39 pm

    Great job summarizing and very clear. Thank you!!

  21. GabykzB on January 25, 2021 at 8:39 pm

    I really liked all that you explained here, I’m looking for answers because I used the online version and I liked it, but now we change to desktop and I’m lost. I liked the invoices so neat and clean on QBO, but in the desktop version, I just can’t find how to modify the invoices to look good, they’re so awfully awful😬😕 I’ll keep learning. Thanks again for this video and I’ll subscribe to your channel [because I like the way you explain: clear and slow…] thank you again friend 🙂 blessings to you

  22. Nick Filipoff on January 25, 2021 at 8:46 pm

    0:27 "So, let’s get right Intuit" – Good pun!

  23. Seriously Cat on January 25, 2021 at 8:46 pm

    I just purchased QB Desktop from Costco and curious if anyone, hopefully AJ can. I am a Real Estate Appraiser and I also manage two small apartment buildings. Do you think it is better to have the Desktop version or online version. Also, I drive a lot and wasn’t sure if there was a way to track mileage automatically, Thanks

  24. Alex G on January 25, 2021 at 8:47 pm

    Can I use QuickBooks desktop on a laptop computer?

  25. The diplomat on January 25, 2021 at 8:47 pm

    you explained a lot in such a very short video. thank you

  26. Warren Thomas on January 25, 2021 at 8:47 pm

    QBO looks like an outdated accounting program from 1980. It is absolutely pathetic.

  27. Ian Snow on January 25, 2021 at 8:48 pm

    Super good presentation on QuickBooks!

  28. Vandalism! on January 25, 2021 at 8:49 pm

    If Intuit wants to get rid of QBD, they need to make Online be able to handle Build Assemblies. How many more years are they going to not implement this feature?

  29. Best Coub & TikTok on January 25, 2021 at 8:49 pm

    Pretty much ONLINE is better and getting hype in 21 century.

  30. STR LL on January 25, 2021 at 8:49 pm

    I am three quarters through and I still have not found the comparison between Desktop and Online the presenter promised in the title.

  31. Barn Dweller on January 25, 2021 at 8:49 pm

    I have been using Quick books for my business for almost 20 years now. It sucks. I only upgrade when I have to like when we were forced off of Windows 7 to Windoz 10. My CPA gets a copy of my data file ever month and they inport it into their software and that is what produces the reports we need for taxes and things like that. He does not like Quickbooks at all. The Back up is simple just have another drive in your computer and use 7Zip (free utility) to back everything up to the separate drive when you are done working in Quickbooks it only takes less than a min and its worth it also use iDrive online backup. So far I have never lost anything! Thank God.

    I do not think there is much choice for what you will use, the online would be great for me because I work from home, office or my cabin and I did buy a subscription it was USELESS and a total waiste of money!

    Oh and forget trying to get any help it not happening!

  32. RamGuy1983 on January 25, 2021 at 8:50 pm

    I have QuickBooks online and it’s linked to my phone, it’s a struggle to get all of the transactions to upload in a timely manner. I’ve realized rather quickly that it’s not worth the $70/month for a heavily flawed platform that still requires a PC for some functions.

  33. Terence Patrick on January 25, 2021 at 8:50 pm

    Quickbooks Online is also between $300 to $740 per year, depending on the service level. Not an insignificant cost increase compared to desktop versions.

  34. Dee A. on January 25, 2021 at 8:51 pm

    Subscribed! Thanks for the info

  35. Tim G on January 25, 2021 at 8:53 pm

    I am in the business of Bookkeeping – I like the online version; However, it dose not have all the good and heavy features in QB Desktop – As a bookkeeper I do recommend the desktop for now until online picks strong.

  36. Gwynn Boss on January 25, 2021 at 8:53 pm

    How hard is it to transfer a business that is using the desktop format to the online format?

  37. Michael Tiefenbach on January 25, 2021 at 8:55 pm

    Thank you for the video, I’m wondering if any version of Quickbooks can export to Excel and if Quickbooks files from Premiere or Enterprise or Online can be opened in Pro?

  38. Duchesss on January 25, 2021 at 8:55 pm

    Just what I was looking for; Thank you!

  39. Shreyas Shetty on January 25, 2021 at 8:58 pm

    Nice, it was very helpful

  40. Shiza Manzoor on January 25, 2021 at 8:58 pm

    Thank you!

  41. Clare M on January 25, 2021 at 9:00 pm

    Hi thank you for this. I had to wind up my business this year. I have a desktop QB version back up from a windows pc. If I get QB for Mac online will i be able to read my back up version with it? Thank you.

  42. KSP Groups on January 25, 2021 at 9:01 pm


  43. Amy Thompson on January 25, 2021 at 9:02 pm

    Thanks for the video. Does QB desktop off anything for creating a depreciation schedule? We are a small business and need a depreciation schedule…where do I find that?

  44. dont tread on January 25, 2021 at 9:04 pm

    Are foreign currency gains/losses unavoidable?

    Im a US LLC so my home-currency is USD.

    If I have foreign-currency activity without converting to USD will I always have gains/losses? Let me explain:

    Say I have a GST liability account (CAD). I make a sale in Feb and collect $1000 GST. The CAD/USD exchange is 0.80 so my balance sheet will show a GST liability of $800 USD. On Apr I remit this $1000 GST to the CRA, but the CAD/USD exchange is now 0.70 so my GST liability is now $100 USD. I’d have to DR GST liability $100 & CR curreny gain $100 and pay tax on it.

    In this scenario, I recieved and remitted $1000 CAD to the CRA. I am being taxed on a gain I never realized. Is this simply unavoidable for transacting in foreign currency?

  45. Dallas76JJ on January 25, 2021 at 9:04 pm

    I moved away from cloud based bookkeeping. Too slow. Pages have to refresh all the time and way too much lag time.

  46. Avi Newmark on January 25, 2021 at 9:05 pm

    My company invests in different loans. Do you have any videos on how to use Quickbooks for this type of business? I.E. how to enter and label the companies I invest with. how to track the loan principal and interest payments?